Accounts by Department

OBJECTIVE

The Accounts by Department function is used to define specific accounts for various departments. It is helpful for companies that use balanced fringe benefit management. This option uses the salary account for the labour activity entered for the expense project to assign hours to projects.

PREREQUISITE

Chart of Accounts

Steps

Create an account

Enter the required information in the Main Fields tab:

The Configuration icon lets you define entry options for the Reference Account field.

Field

Description

Reference Account

Identification of the general ledger account. Must be the account entered in the labour activity for projects.

NOTE: This account is used as a reference for the distribution of salaries and fringe benefits. When the system encounters this account during the transfer of hours, it uses it as a reference to distribute salaries and fringe benefits in the various accounts entered. A record must be completed for each of the different types of salary expenses used in projects.

Category

Applies the distribution in the reference account to the selected employment category only (Define Work Categories option). If the field is empty, the reference account is applied to all categories.

Bonus/Deduction

Applies the distribution in the reference account only if the bonus entered here is used (Define Earning/Deduction Codes option). If the field is empty, the reference account will be applied to all bonuses.

Salary Account

Account used for the distribution of gross earnings (expense account).

Fringe Benefits Account

Account used for the distribution of fringe benefits (expense account).

Accrued Labour Account

Accrued labour account defined in Configuration.

Accrued Fringe Benefits Account

Accrued fringe benefits account defined in Configuration.

W/C - CSST Expense Account

Account for the distribution of W/C - CSST expenses, according to the various departments. If no account is defined, the system uses the fringe benefits account.

NOTE: Only works if there is a global reference account without category or bonus.

Mark-up on Billable Hours Account

Revenue account with mark-up only (no employee cost).

NOTE: This account is linked to the Enter Hours - Invoicing option.

PBB Expense Account

Account for the distribution of PBB expenses, according to the various departments.

Field	Description
Reference Account	Identification of the general ledger account. Must be the account entered in the labour activity for projects. NOTE: This account is used as a reference for the distribution of salaries and fringe benefits. When the system encounters this account during the transfer of hours, it uses it as a reference to distribute salaries and fringe benefits in the various accounts entered. A record must be completed for each of the different types of salary expenses used in projects.
Category	Applies the distribution in the reference account to the selected employment category only (Define Work Categories option). If the field is empty, the reference account is applied to all categories.
Bonus/Deduction	Applies the distribution in the reference account only if the bonus entered here is used (Define Earning/Deduction Codes option). If the field is empty, the reference account will be applied to all bonuses.
Salary Account	Account used for the distribution of gross earnings (expense account).
Fringe Benefits Account	Account used for the distribution of fringe benefits (expense account).
Accrued Labour Account	Accrued labour account defined in Configuration.
Accrued Fringe Benefits Account	Accrued fringe benefits account defined in Configuration.
W/C - CSST Expense Account	Account for the distribution of W/C - CSST expenses, according to the various departments. If no account is defined, the system uses the fringe benefits account. NOTE: Only works if there is a global reference account without category or bonus.
Mark-up on Billable Hours Account	Revenue account with mark-up only (no employee cost). NOTE: This account is linked to the Enter Hours - Invoicing option.
PBB Expense Account	Account for the distribution of PBB expenses, according to the various departments.

Click Save.

Accounts by Department

OBJECTIVE

PREREQUISITE

Steps

Create an account

See also